*AI-Powered CSR Proposal Generation & Email Automation Platform* System Concept, Architecture, Features & Project Proposal • Proven Technical Expertise enterprise-grade solutions using React, Node.js, Laravel, Express, MongoDB/MySQL. • Expertise in Automation & Email Systems Experience designing email automation engines, campaign systems, tracking dashboards, and workflow automation. • AI-Integrated Development Experience Hands-on expertise with ChatGPT APIs, prompt engineering, and AI-driven document & email generation. • Modern, Accessible UI/UX Clean, user-focused interfaces designed to enhance productivity, clarity, and user adoption. • Scalable & Future-Ready Architecture Modular, extensible codebase with seamless integration capabilities. • Transparent Communication & Project Management Milestone-based progress updates, weekly review calls, and full project documentation. • End-to-End Delivery Strategy → UI/UX → Development → QA → Deployment → Training → Support. ________________________________________ 3. System Concept (Client-Friendly Overview) The AI-Powered CSR Proposal Generation & Email Automation Platform enables a central Mother Organization (CSR Authority) and multiple Child NGOs to collaborate seamlessly. Child NGOs Can: • Create full project proposals using AI • Submit proposals digitally • Generate AI-powered donor outreach emails • Send bulk emails with attachments • Track email sent/delivered/open/reply metrics Mother Organization Can: • Manage CSR categories & master data • Approve/reject proposals • Manage NGO accounts & permissions • Track system-wide performance and analytics ________________________________________ 4. High-Level Architecture • Mother Admin Panel • Child NGO Panel • AI Proposal Generation Engine (ChatGPT API) • AI Email Writer Engine • Email Sending & Tracking Engine • Analytics & Reporting Engine ________________________________________ 5. Detailed Feature List ________________________________________ A. Mother Admin System 1. CSR Master Data Management • CSR categories & themes (Education, Health, Environment, Skill Development) • Budget ranges & eligibility rules 2. NGO User Management • Onboard NGOs • Assign/manage roles • Activate/Deactivate access • KYC verification 3. Proposal Approval Workflow • Review submitted proposals • Approve, reject, or request changes • AI-generated proposal preview • Full audit trail 4. Central Dashboard & Analytics • Proposal statistics and trends • Email campaign performance • Funds requested vs. raised • NGO-wise performance insights 5. Email & Campaign Tracking • Delivery, open, click, reply tracking • Company-wise response analysis 6. System Administration • AI usage controls • Email server management • User permissions • Backup & security controls ________________________________________ B. Child NGO System 1. NGO Dashboard • Proposal status • Email campaign summary • Response analytics • Funding progress 2. AI Proposal Generator (ChatGPT API) NGOs provide: • Objective • Budget • Timeline • Beneficiaries • Organization details AI generates: • Executive summary • Background & justification • Implementation plan • Budget breakdown • Impact projection Editable prior to submission. 3. Proposal Submission • Submit to Mother Admin • Auto-generated donor email • Subject & message • Real-time status tracking 4. AI Email Writing & Campaign System AI generates: • Follow-up emails • Outreach messages NGO selects: • Attachments • Email templates • Donor industries • CSR categories One-click bulk sending. 5. Email Tracking • Sent • Delivered • Opened • Clicked • Replied • Bounced 6. NGO Profile Management • Organization details • Portfolio • Password & settings ________________________________________ 6. MVP Deliverables • Web Application (Admin + NGO Panel) • AI Proposal Generator • AI Email Writer • Proposal Approval Workflow • Email Automation & Tracking • Analytics Dashboard • Hosting & Deployment • Source Code Ownership • 1-Month Free Bug Support ________________________________________ 7. Technology Stack Frontend • React.js • Tailwind / Material UI Backend • Node.js • Express.js Database • MongoDB / MySQL AI Services • ChatGPT API or equivalent Email Engine • Mailgun / SendGrid / AWS SES Hosting • AWS / DigitalOcean / Vercel ________________________________________ 8. Cost Details Total Project Cost: ₹30,000 INR Included: • Admin Panel + NGO Portal • AI Proposal & Email Generation • Email Tracking System • Approval Workflow • UI/UX Design • Database Architecture • Hosting Setup • QA & Testing • Deployment • Documentation • 1-Month Bug Fix Support ________________________________________ 9. Project Timeline (14 Weeks) Phase Duration Requirement Analysis & Planning 1 Week UI/UX Design 2 Weeks Frontend Development (React) 3 Weeks Backend Development (Node/DB) 4 Weeks AI Module Integration 2 Weeks QA Testing & Improvements 1.5 Weeks Deployment & Training 0.5 Week ________________________________________ 10. Payment Terms Milestone-Based: 1. 30% — Project Kickoff (Advance) 2. 10% — UI/UX Completion 3. 15% — Frontend Completion 4. 15% — Backend Completion 5. 20% — AI + Email Engine Completion 6. 10% — Final Deployment & Handover ________________________________________